Rubislaw InventorieS SERVICES
Detailed reports, check-ins and inspections.
At Rubislaw Inventories, we offer professional property services to support landlords, agents, and property managers.
What does a Rubislaw Inventories report look like ?
Rubislaw inventories will provide you with a detailed, written and photographic record of the condition and contents of your rental property at the start of a tenancy.
It covers everything from walls, floors, and ceilings to fixtures, fittings, furniture, and appliances.
Why is it important?
Protects landlords and tenants – A clear inventory helps avoid disputes by providing an impartial record of the property’s condition.
Serving NORTH EAST SCOTLAND: What We Offer
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Rubislaw Inventories Ltd offers an up-to-date format of reports which are carried out on an iPad. Reports are detailed with descriptions and photos throughout. We cover all property sizes and types, furnished or not and we will email you a PDF version of the report within 24 hours of the report being carried out. The documents are easy to follow for both the Landlord and the Tenant.
Tenants are provided 7 working days for any comments they wish to add to the report. Such additional comments are taken into account by the clerk during the End of Lease Recheck
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During the tenancy Rubislaw Inventories Ltd will attend the property and carry out an assessment of the property on behalf of agents and landlords. Such reports shall highlight cleanliness, neglect, defects, required repairs and any health and safety issues that might have occurred. The report also assists in determining if a tenant is complying with their contractual agreement.
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A check-out inventory is a detailed report completed at the end of a tenancy to record the property’s condition when the tenant moves out.
It is compared against the original check-in inventory to identify any changes, such as damage, missing items, or cleaning issues—while taking into account the length of the tenancy, fair wear and tear, and notes from the initial report.
We also log any additional items left behind, new damages, cleanliness concerns, and take final utility meter readings.
Unlike a check-in inventory, the check-out focuses specifically on what has changed, rather than listing every item again. This ensures a fair and accurate comparison, helping to resolve disputes and protect the interests of both landlord and tenant.
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When a property is left unoccupied - whether between tenants, or during a sale process - it can become more vunerable to problems. Rubislaw inventories can help you with these Regular checks give you peace of mind that your property is free from leaks, any unwanted attention or break-ins.
Regular inspections to maintain security and spot potential issues early. Many insurers require periodic checks on empty properties.
Our service includes visual inspections, meter readings, and custom reports to suit your needs.
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The aim is to spot any faults that could cause electric shocks, fires or other hazards.
Ensures appliance are safe and in working conditions
After testing each item is labelled with PASS or FAIL stickers with test dates noted . You'll then receive a detailed certificate of your results. Only individuals with approved training and calibrated equipment conduct these tests.
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When you book a legionella risk assessment with us, here’s what to expect with Rubislaw Inventories:
Inspection – We visit your property to assess the water system, including tanks, pipework, taps, showers, and any stored water.
Temperature Checks – We check water temperatures to ensure they’re within safe ranges that discourage bacterial growth.
Risk Identification – We identify any areas where water might stagnate or where conditions could allow legionella to thrive.
Recommendations – You’ll receive a clear report with practical steps to reduce any risks, such as flushing systems, adjusting temperatures, or fitting filters.
Compliance – Our assessment helps landlords and property owners meet their legal responsibilities under health and safety regulations.
